# Expense Policy

You can specify an expense policy, which appears on the right of the submit expense form, to give guidance to expense submitters. Making it clear what expenses will be approved and what submitters need to do will save time for you and them.

To update your expense policy, go to your Community's page, click on the **Dashboard** button and go to the **Policies** page.

<figure><img src="/files/N087O7pldxiuA53r2PWU" alt=""><figcaption></figcaption></figure>

## Limit Who Can Submit and Approve Expenses

At the bottom of the Policies Settings screen, you'll see a set of options that allow you to limit who can submit and approve expenses to your community:

<figure><img src="/files/FQwFeMF5g4tnJqSEvtuw" alt=""><figcaption></figcaption></figure>

* Ticking *"Admins cannot approve their own expenses"* will block admins from approving expenses submitted by themselves, effectively requiring another admin to approve their expenses.
* Ticking "Only allow expenses to be created by Team Members and Financial Contributors (they may invite expenses from other payees)." will limit who can see the "Submit Expense" button.

## Fiscal Host Expense Policy

Your Fiscal Host can also set an [expense policy](/fiscal-hosts/fiscal-host-settings.md#expenses). It will appear on the submit expense page, underneath the Community policy.

Often times, Community expense policies are focused on what categories of things are allowed as expenses, while the Fiscal Host policy pertains to required documentation, like details on invoices.


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.donatepr.com/communities/collective-settings/expense-policy.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.