Individual Transactions

Transaction Fields

Name	Description
Date & Time	Date/time transaction was created
Effective Date	A date manually entered by an admin in order to record a retroactive off-platform transaction. If no manual date was entered the effective date is the same as the transaction date (from the Date & Time field).
Transaction ID	Unique transaction identifier
Group ID	Transactions that are created together have the same group identifier.
Description	A descriptor that is automatically generated when a transactions is created based on the context in which the transaction was created.
Credit / Debit	Indicates if the transaction is a credit or a debit.
Contribution ID	If the transaction is related to a contribution, this references the contribution (which references the contributor).
Expense ID	if this transaction is related to an expense this references the expense (which references the expense submitter, the community admin that approved and the fiscal host admin that paid it).
Expense Type	Describes the kind of expense: invoice, reimbursement, virtual card, settlements and grants.
Kind	Indicates what kind of transaction it is (see Transaction Kinds)
Is Debt	Indicates “true” for platform transactions that represent a debt (PLATFORM_TIP_DEBT & HOST_FEE_SHARE_DEBT).
Amount	The amount of the transaction. Credit transactions have positive values and Debit transactions have negative values.
Currency	The currency in which the transaction was recorded. This is typically the currency in which either the community or fiscal host manage their funds.
Original Currency Amount	If the transaction currency is different from the host currency, this amount will show the value in which the transaction was initiated. This is a string that includes the original value and currency (eg: 1000 SK).
Account ID	The account to which this transaction is attributed.
Opposite Account ID	The other account related to the transaction.
Host Community ID	If the community is hosted by a fiscal host, this references the host (at the time the transaction was created).
Is Refunded	If a transaction was refunded then this field indicates “REFUNDED” otherwise it is empty.
Is Refund	If the transaction is a refund then this field indicates “REFUND” otherwise it is empty.
Refund Transaction ID	If the transaction has been refunded, this will have the transaction ID of the related refund transaction.
Payment Processor	The payment processor associated to the transaction (eg: Stripe, Paypal, Wise, Donate PR, Other).
Payment Method	The payment method associated to the transaction (eg: Credit Card, Balance)
Merchant ID	A reference number provided by the payment processor.
Tax Type	If the transaction is or has related tax information, this indicates the type of tax (VAT/GST).
Tax Rate	If the transaction is or has related tax information, this indicates the applied tax rate.
Tax ID Number	If the transaction is or has related tax information, this indicates the related tax identifier.

These additional fields have been deprecated but may still apply to older transaction records:

Name	Description
Transaction GraphQL ID	A unique 32 character transaction identifier. (formerly Long Transaction ID)
Gross Amount	Until and including the year 2023 payment processor fees and taxes were stored as transaction fields. The gross amount is equal to the transaction amount plus the payment processor fees plus the taxes.
Payment Processor Fee	Until the year 2024 payment processor fees were stored as fields of a transaction. Since 2024 they are stored as separate transactions.
Platform Fee	Platform fees were once stored as transaction fields. They are now separate transactions.
Host Fee	Host fees were once stored as transaction fields. They are now separate transactions.

Transaction Kinds

Each transaction is of a single “kind.” The following are the "kinds" of transactions:

Transaction Kind	Description
CONTRIBUTION	Records a contribution made through the platform.
PAYMENT_PROCESSOR_FEE	Records a fee charged by a payment processor.
ADDED_FUNDS	Funds that have been added to a community account by a fiscal host.
HOST_FEE	Records a host fee allocated to the host in relation either a CONTRIBUTION or ADDED_FUNDS
HOST_FEE_SHARE	Records a revenue share passed to the platform in relation to either a CONTRIBUTION or ADDED_FUNDS
HOST_FEE_SHARE_DEBT	Records a debt to the platform due to a HOST_FEE_SHARE that has not been transferred to the platform.
EXPENSE	Records an expense made through the platform.
PLATFORM_TIP	Records a platform tip added by a contributor to their contribution.
PLATFORM_TIP_DEBT	Records a debt to the platform due to a PLATFORM_TIP that has not been transferred to the platform.
PAYMENT_PROCESSOR_COVER	Records payment processor fees that are covered by a fiscal host when a transaction is refunded (the payment processor do not refund the fees related to the original transaction).
PAYMENT_PROCESSOR_DISPUTE_FEE	Records a fee paid by fiscal host when a contribution is disputed through a payment processor (dispute fees are charged regardless of dispute outcome).
BALANCE_TRANSFER	Usually done when emptying balance (Community to Host, Project or Event to Community). Or in some cases, moving balance between Fiscal Hosts.
PREPAID_PAYMENT_METHOD	[LEGACY] records a transaction used for implementing gift cards.
UNNAMED	[LEGACY] records transactions that date earlier then 2018 that experience migration challenges to later ledger versions.